What is document management workflow?

Within a company a document can travel its way through many departments and people, maybe through internal or external mail before it is finally stored. As the document flows through the organisation and work may get done along the way, this is called a workflow.

How Xerox DocuShare benefits workflow?

DocuShare automates Document workflow both internally and externally determining how, when and where the documents next steps should be. 

Imagine how much quicker your work could be streamlined when your documents are processed electronically, instantly and often automatically, when moved from department to person to person. This could be anywhere in the office or anywhere around the world; documents can be viewed, dealt with or approved almost immediately.

Other features of DocuShare

Xerox DocuShare's document management database also has features that will benefit and streamline your company all round.

Reporting and tracking module

With DocuShare’s reporting and tracking module you can see exactly where your documents are and what stage they are at in the process. This also includes an alert process; where you can be kept up to date on a documents process, whilst getting on with other important work.

Link to customers and suppliers

Imagine what it could be like to transact in business! DocuShare can be linked to your suppliers and customers offering many benefits, massive cost savings, improvements in communications and maybe a unique differentiator to your client.

Save time and minimise your invoicing process with DocuShare’s great feature where suppliers can deliver their invoices directly into your DocuShare system, then see when invoices are accepted and view when their payment is scheduled.

How much time and expense does this take using traditional methods like print then post, call to enquire on the payment status, phone bills and staff time to answer queries?

Therefore Document Management has proven to be the way forward for the organised green office of the future.

If you would like to discuss how document management workflow can help you business, please call our expert document management advisors on 08450 780 790 or request a call back.