Document Management Solutions

Electronic Document Management provides the perfect solution to all your storage problems large and small.  Taking the frustration and time out of finding and filing documents.

Document management is always specific to each individual department, as each department is looking for something unique.

Finance department

Finance departments want to save and locate their Invoices, Purchase Orders, Sales Orders and Delivery Notes to name just a few, they may also want to have Suppliers providing documents directly into the system cutting out post, paper and processing. Customers can also gain access to their related documentation providing a self service capability saving your staff time.

Benefits of document management services

The finance department have many important documents that need to be readily available and easy to access. Therefore office document management is a great example of how electronic document management software can save time, money and space. Below there are just a few of the benefits of electronic document management to the finance department:

•  Speed up processing times – automate document capture and indexing.
•  Keep processes locked down and secure documents safely for audits. 
•  Reduce printing and storage costs. 
•  Serve your clients and suppliers with faster and more accurate queries to invoice an purchase related information. 
•  Improve the security of company documentation and payments. 
•  Prove compliancy with all current legislations – reduce Directors risk.

Never lose a document again including e-mails and other correspondence; should a supplier or client dispute arise, documents are simple to find reducing the risk of expensive legal disputes.

Health and Safety Teams

Health and Safety Teams require safety and test certificates to be issued to products and these require being updated using traditional paper methods which is a time consuming process, but when you have these documents and information within a document management solution it is simple to find and locate documents that are due to expire. Information can be available 24x7 anywhere anytime via a web browser or offline.

Compliance issues are taken care of – put the appropriate documents and data in and quickly gets updated reports of what are outstanding and linked issues.

Never lose a document again!

Using traditional storage methods the loss of documents can be very high, due to people misplacing them or not returning them etc... However using Xerox DocuShare document management software, you will never lose a document again, including e-mails and other correspondence, should a supplier or client dispute arise documents are simple to find reducing the risk of expensive legal disputes.

All relevant documents are centrally stored within their own Document Pool, documents are simple and quickly access to speed up credit control, with a few mouse clicks a copy invoice or delivery note can be instantly e-mailed answering questions and speeding up payments. With less filing your team are less stressed, so can concentrate more time to their core duties therefore completing work on time.

If you require more information, or would like to find out how document management can work for your business, please call our advisors on 08450 780 790 or request a call back.