Businesses are increasingly looking towards Managed Print Services (MPS) as a modern approach to control and managing the cost of print across their companies. Hybrid vendors can offer a mix of products, services and software which will ultimately reduce and control the cost of print.
To drive out real productivity gains and focus on cost savings, recognising the need for a fact based approach, and investing in the technology to provide organisations with the tools to carry out “print audits” throughout a business enterprise this technology can capture most networked and local printing devices.
To achieve outstanding results you need an IT solutions company that will be working between specific dates were the assessment tools allow analysts to capture the total volume of print generated across an enterprise, this information can be used to calculate along with consumable costs the total cost of every print produced during this period.
Other assessment tools used allow calculations of the environmental effect of companies existing printing methods, and good vendors can advise on best practice and how companies can reduce their carbon footprint by adopting green printing methods.
Office layout advisor software can help map the layout of your office to maximise use and access to deployed devices.
Software can enhance access and control printing through swipe card, fob or secure pin code access technology, management software can notify, report on volumes, performance, faults across devices and fleets and middleware can allow integration into existing back end office systems to speed up business processes.
You can take the first 4 steps to Managed Print Services by adopting this consultative strategic deployment model:
- Analyses and investigate cost of current printing processes and methods throughout your enterprise.
- Apply a strategic design and layout to improve workers productivity and workflow needs.
- Provide a balanced deployment of services, software and products across the enterprise to increase uptime, improve office productivity, reduce wastage, control printing and improve the overall user experience.
- Provide ongoing management, support, services and maintenance to optimise the new businesses model.
If you are decision makers in your company who are responsible for adopting MPS strategies and are looking to take cost out of the business then MPS will deliver and drive out other benefits, such as streamlining of labour intensive business processes, system integration, convergence of paper and electronic information in a structured searchable format.
If you are looking to take the first steps towards a MPS strategy then contact Aspen to support your business needs.
Read More